5326 Fleet & Plant Coordinator - Sureserve

Based at our Head Office in Bathgate, you'll coordinate servicing and maintenance, manage compliance records, support new starter vehicle allocations, and act as a key point of contact for drivers, suppliers, and internal stakeholders.



Key Responsibilities:

• Coordinate fleet and plant servicing, inspections, repairs, and maintenance schedules.
• Manage vehicle allocations, off-hires, replacements, and new fleet rollouts.
• Liaise with drivers, suppliers, garages, and internal departments.
• Maintain fleet records including MOTs, insurance, servicing, and driver documentation.
• Complete driving licence checks and manage grey fleet compliance.
• Administer the Motor Insurance Database (MID).
• Support compliance audits and reporting activities.
• Coordinate insurance claims, vehicle incidents, fines, and fuel card management.
• Manage toll and tunnel accounts.
• Produce fleet and compliance reports for management.
• Support new starters by arranging vehicles, trackers, livery, and system setup.
• Maintain fleet management and telematics systems, ensuring data accuracy.

Required Skills & Experience:

• Previous experience in fleet, transport, plant, logistics, or operational coordination.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a commitment to maintaining compliance.
• Experience using fleet management systems and Microsoft Office, particularly Excel.
• Strong communication and stakeholder management skills.
• Proactive, self-motivated, and able to work independently.
• Full UK driving licence preferred.

What We Offer:

• Salary: £32,000 per annum
• 29 days annual leave, including statutory bank holidays and our Christmas & New Year closure.
• Healthcare cash plan, Cycle to Work scheme and electric vehicle leasing options.
• An inclusive and diverse workplace culture, supported by our Gender & Equality Working Group.
• Access to the Sureserve Academy for career development and learning opportunities.

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